From Tender Return to a clearer supplier decision
We’re a productized procurement evaluation service that begins after bids are received. We turn an accepted tender baseline and bidder submissions into a structured, evidence-backed evaluation while your existing tender and document systems remain in place.
AKTE business days are Monday to Friday, excluding 25 December, 26 December, 31 December and 1 January. All other weekday public holidays count. No confidential documents are needed for the Fit Check.
01
Check your project
Tell us what kind of procurement you are running, how many bidders you expect to compare, the approximate size of the source set and the main file formats. The Project Fit Check collects non-confidential project characteristics only. Do not submit tender documents, bidder names, pricing schedules or other sensitive information through the public form.
01
Check your project
Tell us what kind of procurement you are running, how many bidders you expect to compare, the approximate size of the source set and the main file formats. The Project Fit Check collects non-confidential project characteristics only. Do not submit tender documents, bidder names, pricing schedules or other sensitive information through the public form.
02
Confirm the likely route
We respond within one AKTE business day of receiving your Fit Check. Bid Check covers up to 3 bidders / 120 combined effective source pages; Decision Dossier 5 / 300; Dossier Plus 8 / 600. Tender requirements, all bids and accepted supporting sources count together. There is no separate tender allowance. Both caps apply; complexity may require a custom scope.
02
Confirm the likely route
We respond within one AKTE business day of receiving your Fit Check. Bid Check covers up to 3 bidders / 120 combined effective source pages; Decision Dossier 5 / 300; Dossier Plus 8 / 600. Tender requirements, all bids and accepted supporting sources count together. There is no separate tender allowance. Both caps apply; complexity may require a custom scope.
03
Agree scope, terms and payment
We confirm the package or custom scope, price, currency, applicable tax treatment, deliverables and timing before you accept the engagement terms. Then pay by Stripe or an advance-payment invoice due within 14 calendar days of issue. Full payment must be received and verified before any upload link, confidential file intake or evaluation work. An unpaid invoice does not reserve an unconditional delivery slot.
03
Agree scope, terms and payment
We confirm the package or custom scope, price, currency, applicable tax treatment, deliverables and timing before you accept the engagement terms. Then pay by Stripe or an advance-payment invoice due within 14 calendar days of issue. Full payment must be received and verified before any upload link, confidential file intake or evaluation work. An unpaid invoice does not reserve an unconditional delivery slot.
04
Secure upload
Once full payment is verified and project setup is complete, we send your project-specific Tresorit upload link. Upload only the agreed tender baseline, bids and supporting sources, then confirm that the upload is complete. Confidential files never go through the public website or ordinary email.
04
Secure upload
Once full payment is verified and project setup is complete, we send your project-specific Tresorit upload link. Upload only the agreed tender baseline, bids and supporting sources, then confirm that the upload is complete. Confidential files never go through the public website or ordinary email.
05
Validation and Complete Validated Upload
Within two AKTE business days after you confirm upload completion, we confirm validation or send one consolidated list of missing or unsuitable material. Before evaluation, a scope mismatch is resolved by an agreed upgrade, safe source reduction or cancellation with a full refund if no acceptable scope is agreed. No automatic extra charges apply. The delivery clock starts only at written Complete Validated Upload, recording the accepted sources and target date.
05
Validation and Complete Validated Upload
Within two AKTE business days after you confirm upload completion, we confirm validation or send one consolidated list of missing or unsuitable material. Before evaluation, a scope mismatch is resolved by an agreed upgrade, safe source reduction or cancellation with a full refund if no acceptable scope is agreed. No automatic extra charges apply. The delivery clock starts only at written Complete Validated Upload, recording the accepted sources and target date.
06
Evidence-linked evaluation
We compare the bids against the agreed tender requirements and evaluation criteria, identifying commercial differences, exclusions, qualifications and questions to resolve. Alene personally reviews material findings and supporting references before delivery. Confirmed facts, assumptions and unresolved matters are clearly distinguished so your team can use the evaluation in its recommendation.
06
Evidence-linked evaluation
We compare the bids against the agreed tender requirements and evaluation criteria, identifying commercial differences, exclusions, qualifications and questions to resolve. Alene personally reviews material findings and supporting references before delivery. Confirmed facts, assumptions and unresolved matters are clearly distinguished so your team can use the evaluation in its recommendation.
07
Secure delivery
The approved PDF, workbook where included, memorandum where included and Release Manifest are delivered through a secure project-specific route. Internal working files and unapproved outputs are not included. The client reviews the evaluation and retains responsibility for the clarification process, professional judgement, Selection Recommendation and final award decision.
07
Secure delivery
The approved PDF, workbook where included, memorandum where included and Release Manifest are delivered through a secure project-specific route. Internal working files and unapproved outputs are not included. The client reviews the evaluation and retains responsibility for the clarification process, professional judgement, Selection Recommendation and final award decision.
08
Factual correction window
Send one consolidated factual-correction list within ten AKTE business days after the complete deliverables are available with working access. We target straightforward corrections within two AKTE business days after accepting the complete list; broader rework receives a confirmed date. New bids, documents, criteria or analysis are scope changes agreed before work. Silence is not acceptance and applicable defect rights remain unchanged.
08
Factual correction window
Send one consolidated factual-correction list within ten AKTE business days after the complete deliverables are available with working access. We target straightforward corrections within two AKTE business days after accepting the complete list; broader rework receives a confirmed date. New bids, documents, criteria or analysis are scope changes agreed before work. Silence is not acceptance and applicable defect rights remain unchanged.
09
Closeout
We confirm the controlling release, close the correction window and record the planned deletion date.
09
Closeout
We confirm the controlling release, close the correction window and record the planned deletion date.
10
Deletion confirmation
Tender source files, working files and the confidential project copy are normally deleted 30 calendar days after operational closeout, subject to legal, insurance, incident or agreed retention holds. We then issue a deletion confirmation.
10
Deletion confirmation
Tender source files, working files and the confidential project copy are normally deleted 30 calendar days after operational closeout, subject to legal, insurance, incident or agreed retention holds. We then issue a deletion confirmation.